The TEAM Intranet product comes equipped with Intranet specific out-of-the-box responsive design templates. The use of these templates provides a best practice user experience through implementation of leading UI design that allows flexible and focused content delivery and display, search, forms and advanced document management.
Unlike other Intranet solutions which force staff to work with poorly developed interfaces that are drab and hamper collaboration, CentricMinds develops responsive based user interfaces (staff can view the Intranet across desktop, tablet and smart phone) that are both intuitive and inspire frequent use by staff.
Intranet adoption by staff is fundamental. Ensuring the Intranet can be updated quickly and easily will greatly help to drive adoption. The CentricMinds Intranet solution provides a highly intuitive interface that empowers non-technical users to take ownership of the Intranet quickly. Staff can publish documents to the Intranet from within Office as well as feel comfortable using the WYSIWYG (What You See Is What You Get) web based authoring environment.
Enable your team, contractors and external partners to securely store, share and collaborate on any type of document or media file. The CentricMinds DMS supports any document file type that you might have, with advanced DMS features, including:
- Full document lifecycle management with highlighted comparisons
- Intuitive user experience
- Responsive design for use on desktop, tablet & mobile devices
- Document category navigation
- Search and filtering tools
- Paginated list view of documents
- Detailed metadata view of individual document information
Full version control
The CentricMinds Team Intranet comes equipped with full version control, allowing files to be securely checked-out and then checked-in, with all file versions being available for review, comparison and roll-back if required.
There's no barrier to entry when users can drag and drop documents to the CentricMinds Team Intranet from their desktop. The Windows Desktop tool enable users to simply select documents and drag them into corresponding folders. Documents are published with corresponding metadata (based on the profile of the user) into the CentricMinds Document Management repository.
All documents in the DMS can be selected from the index display as part of a "bundled" download. This download feature dynamically collates all selected files in a Zip format and allows direct download. If all selected files are in PDF format, the Bundle feature also allows download as a collated PDF file, with each selected file page separated within the file.
Managing documents located on shared drives is common practice. CentricMinds provides seamless integration between Microsoft Office (2007, 2010 & 365) and Outlook enabling staff to publish directly to and from the Team Intranet product. From within Office, users are able to Create, Open, Publish and Modify documents directly from the CentricMinds DMS. Staff can also check in email communication and associate a conversation with a particular client or project.
The CentricMinds Team Intranet product comes equipped with a powerful Staff Directory that provides the ability to easily search and collaborate with other team members.
All organisations are forced to manage the distribution of unstructured data around the enterprise. Workflow management within CentricMinds Team Intranet enables non-technical users to design and manage user-based workflow processes. Setup and manage document, user and form processes using simple workflows as well as multi-step and branched workflows.
Non-technical authors are completely empowered when given the ability to design and build forms. Authors can quickly assemble forms they've always wanted to create using the drag-and-drop form designer. Authors can build single or multi-part forms, associate them to pages within the Intranet as well as capture and manipulate form data for powerful form workflow tasks.
At the heart of the CentricMinds Team Intranet is a fast and powerful search engine. Integrated with both security and metadata, Intranet users can search across web content and within documents. CentricMinds also provides an indexing agent that spiders networked drives and creates an aggregated search result displayed within the Intranet.
The CentricMinds Team Intranet solution provides a granular metadata management environment. With dedicated repositories for developing elements, schemes and thesauri, organisations can develop sophisticated metaplates (metadata templates) for the categorisation and presentation of content. Going much further than simple content tagging, Metaplates enable the automation of content presentation and personalization with your Intranet.
Uniquely CentricMinds provides its own security management environment where the creation and authentication of users is managed within CentricMinds. The CentricMinds Team Intranet supports a Users, Groups and Roles security model. Users are also viewed as resources within CentricMinds and as such can be readily shared and used in the same manner as content. This provides unique and powerful ways of displaying content associated with staff within the Intranet.
With more than 100+ pre-built controls, business authors can point and click to embed modules inside any Intranet page. The control library provides configurable modules for managing:
- Content (Image Galleries, Feeds, Mashups and Blogging)
- Events (Calendaring, Bookings)
- Documents (with advanced DMS)
- Forms (Surveys, Polls, Booking Forms, Submission Analytics)
- Media (Images, Video, Audio)
- Metadata (Tag Clouds, Lists, Org Charts)
- Navigation (Dynamic menus, A to Z Directories)
- Security (Workspaces, Invites, Profiles)
- Social Networking (Twitter, Facebook)
- and much more
The CentricMinds Team Intranet has the ability to support specific content (pages & resources – documents, videos, etc.) being flagged for required 'Review & Acceptance' by staff with the organization. This mechanism ensures vital information is received and acknowledged by staff.
The CentricMinds Team Intranet comes equipped with an advanced Chat feature to provide extensive team collaboration.
The CentricMinds Team Intranet comes equipped with a room booking mechanism that can easily configured to suit different organization resource management.
The CentricMinds Team Intranet comes equipped with dedicated News and Event templates, including an interactive Event Calendar.