CentricMinds Workplace Intranet

Metadata Management.

Put simply, metadata is data about data.

Through-out social media, when you upload a photo you can tag who the people are in that photo. As a result you provide more information and/or context to the photo. This tagging approach is metadata. In a similar way, resources managed within CentricMinds (e.g. pages, web content, files, media, users etc.) can be tagged with metadata and thus have more information and/or context provided to them.

Complex data & content presentation methods

CentricMinds enables the design and creation of complex data and content presentation methods, typically requiring custom development to achieve with other Intranet platforms. These powerful presentation methods are achieved through the creation and management of custom metadata taxonomies. Organizations can establish their own metadata taxonomy and use these to describe, filter, display and augment content in unique and powerful ways.

As an example, imagine you are the Content Editor for an online travel magazine. Your job is to liaise with hundreds of photographers from all over the world. You receive photo's in a variety of ways; email, via Dropbox and on USB drives. Your publication is developing a story about the Great Train Journeys of the World. Your job is to identify;

  • What Countries do the great train journeys of the world occur in?
  • What are the Routes of these journeys?
  • What Photographers do we work with in each of those countries?

The design of your taxonomy might be; Country > Route > Photographer

By tagging photo's based on this taxonomy, you will quickly be able to view within CentricMinds a collection of hundreds or maybe thousands of photos in context to the great Train Journeys of the World. Browsing the taxonomy will reveal photos along the way. Or clicking on a Photographer will reveal all photos taken by that person across a single or multiple train journeys. All you've done is define a tagging vocabulary to associate with all of the individual photo's.

Metadata is defined and managed using the following metadata repositories.


A collection of metadata Elements is referred to as a Metaplate; a Metadata Template. The purpose of the collection is to group together Elements of a like purpose or context. For example, a News Metaplate may contain one or more Elements that are specifically related to news articles (e.g. audience, location, source etc.).

Metaplates provide great flexibility in their configuration and ultimately ensure that content authors are provided with the data entry fields suitable for the content they are authoring Using the example above, a Metaplate may be created and used to capture / store information about the photos of train journeys which is not relevant for other photos (e.g. Train Type, Engine Type etc.).


The building blocks of a Metaplate are defined as individual Metadata Elements and are represented as data entry fields, for example; Author, Date Created, Description, Title, Country, etc. There is no limit to the number of elements you can define.

Element Schemes

Element Schemes define the type of data that will be entered or chosen for a given Metadata Element. For example, the scheme for a date field results in a data picker being used for entry, or the scheme for an email address field results in a text input field being provided that validates the text to check it's a valid email address.

In addition to a range of generic default Element Schemes, you can also create your own. CentricMinds also supports validation on schemes, allowing you to validate the data entered by a user based on a regular expression.


When you buy something online and you have to choose your State or Country; that dropdown list of States or Countries is a thesaurus. It is a controlled list of values that the user can choose from. CentricMinds provides the ability to create and manage Thesauri and associate them with Metadata Elements. Using the example above, the Metadata Element for selecting a Country associated with a train journey would be a controlled list of values (i.e. a Thesaurus) that the user can choose from.

CentricMinds provides the flexibility of defining this as either a single or multi-select list (in this case a multi-select list would be suitable as a train journey may span multiple countries). CentricMinds also supports a range of unique and advanced features associated with Thesaurus values, such as automation of security access rights, content based workflow triggers, content filtering and personalization. Through the use of Thesauri, you can create collections of data and use them to create and automate sophisticated and powerful data driven content presentations within CentricMinds.

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