15 Best Intranet Software Platforms for Today’s Teams

Feb 2025
7
Mins read

Are you looking for the best intranet software to enhance collaboration, streamline workflows, and improve communication in 2025? Look no further! In this comprehensive guide, we’ll explore the top 15 intranet software platforms that can revolutionize the way your teams work and communicate.

CentricMinds – Where Work and Culture Come Together

More than an intranet—CentricMinds makes collaboration effortless, recognition meaningful, and work seamless.

Book a Demo

What is an Intranet in 2025?

An intranet is more than just an internal website—it’s a Connected Work Platform that brings your organization together. It helps teams communicate, collaborate, and access essential tools from one central place. By tearing down silos and improving engagement, it bolters company culture and supports your in office and remote teams in ways that feel seamless.

Chat and share updates that matter – Keep everyone in the loop without the noise.
Store and access documents in one place – No more searching through endless folders.
Create forms, automate workflows, and manage tasks – Streamline processes and keep work moving.
Connect with the tools you already use – Maintain smooth workflows without extra steps.
Make recognition part of the culture – Highlight great work as it happens.
Track performance and support growth – Give people clear goals and insights to improve.
Use AI to work smarter – Get quick answers, generate reports, and simplify daily tasks.

By choosing the right intranet, you improve employee satisfaction, reduce daily friction, and build a workplace culture where people feel connected and empowered.

Top Features to Look for in Intranet Software

When choosing an intranet, focus on these essential features to ensure it meets your team's needs:

Customizable Homepage Dashboard

A dynamic, flexible homepage that acts as the central hub for company news, updates, and key resources. With modular components, it adapts as your business evolves—keeping employees engaged with relevant feeds, chat, and essential tools.

Chat and Messaging

Real-time messaging, group channels, and direct chats for quick and effective communication.

Task Management

Assign tasks, set deadlines, track progress, and simplify workflows—all in one place.

Surveys and Polls

Gather employee feedback, measure sentiment, and make informed decisions.

Emotional Tracking and Recognition

Tools to gauge morale, celebrate achievements, and strengthen company culture.

Performance and Development Reporting

Set clear goals against team or company benchmarks, track progress, measure productivity, and gain insights to support growth.

Document Management

Centralized file storage with version control and easy sharing—eliminating silos and confusion.

Forms and Workflows

Automate approvals, digitize paperwork, and streamline everyday processes.

Data Security and Privacy

Includes end-to-end encryption, granular access controls, and compliance with regulations like GDPR and HIPAA.

App Integrations

Connect with tools like Google Workspace, Microsoft 365, Slack, and Salesforce for a seamless experience.

Analytics and Insights

Track usage, measure engagement, and continuously optimize your intranet’s impact.

1. CentricMinds - where work and culture come together

Most intranets just store files and announcements. That’s not culture. That’s not what makes people feel connected to their company.

If you want employees to actually feel part of something, they need to see it, hear it, and experience it every single day. That’s where CentricMinds comes in.

It’s the employee app in their hand. The desktop intranet where work and culture come together. A space where people get company updates, share wins, celebrate each other, and see that they work somewhere that actually cares.

With Culture Flow Tools, CentricMinds ensures that company values, conversations, and recognition move naturally through your workplace—so culture isn’t just something you talk about, it’s something people experience.

What You Can Do with CentricMinds

  • Make communication effortless – Everyone can contribute and connect.
  • Set clear expectations and keep people aligned – No one feels lost or left out.
  • Showcase the fun, ambitious, and human side of your company – Because work isn’t just about tasks; it’s about people.
  • Recognize great work, share vulnerabilities, and connect teams – Employees feel valued, not just informed.
  • Make your company feel like a place people want to be – Not just somewhere they clock in and out.

Because culture isn’t just what you write in a handbook—it’s what people experience every day. This is how you make it real.

What Makes CentricMinds Stand Out?

  • Culture Flow Tools – Foster a workplace where communication, collaboration, and shared experiences naturally strengthen company culture.
  • Recognition & Engagement – Celebrate achievements, reinforce values, and keep employees motivated through meaningful interactions.
  • Designed for Connection & Work – Chat, group discussions, and feeds keep teams engaged, informed, and connected.
  • Performance & Development Plans – Help employees grow with structured feedback, goal tracking, and career development.
  • Emotional Pulse Tracking – Gain real-time insights into employee sentiment and take action when it matters most.
  • AI-Powered Smart Tools – In partnership with New Dialogue AI, automate content creation, reports, and company insights.
  • Task & Workflow Management – Assign tasks, track progress, and streamline workflows to boost productivity.
  • Seamless Integrations – Connect effortlessly with Google Workspace, Office 365, SharePoint, OneDrive, and Dropbox.
  • Secure External Portals – Share files and collaborate with clients and partners without compromising security.

Key Features at a Glance

  • Culture Flow Tools for communication, recognition, and engagement
  • Surveys & Emotional Pulse Check-Ins
  • Recognition & Culture Tools
  • Designed for Connection & Work (Chat, Group Discussions & Feeds)
  • Performance Development & Task Management
  • AI-Powered Smart Tools (New Dialogue AI)
  • Forms, Approvals & Smart Workflows
  • Document Management & Secure File Sharing
  • Seamless Integration with Google Workspace, Office 365, and more

The Impact of CentricMinds

  • 30% increase in productivity – Workflows are smoother, and teams move faster.
  • Higher employee satisfaction – Recognition, engagement, and communication tools make work feel human.
  • A workplace people actually want to be part of – Where culture is visible, communication is effortless, and employees feel connected.

Flexible Pricing to Fit Your Needs

CentricMinds offers a range of plans tailored to how your team works. Get access to:

See it in action. Request a demo today.

Experience CentricMinds Today!

Request a demo now and see how our intranet app can boost collaboration, productivity, and employee satisfaction.

Get A Demo

2. Microsoft SharePoint

SharePoint offers organizations a feature set that allows for seamless integration with other Microsoft products. It enables businesses to build secure sites where internal teams can access, find, and store content. It allows you to create web pages, data lists, links, and store documents and images so that employees can access and share them. It provides basic workflows.

Key Features

  • Efficient document storage and sharing.
  • Seamless integration with Microsoft tools for streamlined workflows.
  • Robust security features ensure controlled access to sensitive information.

Pricing 

SharePoint Online Plan 2 full featured $10 per user per month

3. Slack

Slack makes team collaboration simple. It provides real-time messaging and huddles, which are video calls. It provides a canvas for documenting work, adding images, and sharing knowledge. Admins and users can create channels for various teams, projects, or events. It allows you to instantly share a file and chat with colleagues. It offers Slack Connect, which allows you to communicate with people outside of your organization in order to collaborate. It also integrates with other apps and sends out personalized notifications to keep everyone informed. 

Key Features

  • Organized messaging with channels
  • Slack Canvas for structured documentation
  • AI-powered message recaps and automation
  • Deep integrations with productivity tools

Pricing

Slack Business + with all the features of pro and business + $12.50 per user per month

4. Workvivo

Workvivo is a great platform for connecting team members, increasing engagement, and creating a happy workplace culture. It's like having a social network made just for your own workplace, with a familiar user interface. Just like on popular social media sites, you can stay up-to-date and share news by using news feeds, comments, and hashtags. You can have conversations in real time, and recognize your peers for their hard work and successes. Workvivo lets you customize your experience to match your company's unique vibe and values. Workvivo leads as an employee experience platform, offering analytics, personalization, and mobile enhancements. 

Key Features

  • Better analytics – See how employees engage and communicate.
  • Employee Listening Tools – Gather and understand employee feedback
  • AI Content Helper – Writing support for posts & updates
  • Better Zoom Connection – Advanced Zoom Integration

Pricing

Workvivo Pricing not publicly available. Request a demo.

5. Simpplr

Simpplr is an Intranet solution that makes it easier for employees to talk to each other and work together. It has an easy-to-use interface, which makes it easy for employees to move around and find what they need. The platform's content management system makes it easy to create and manage content, and its search feature makes it easy to find relevant resources quickly. Simpplr also has social engagement features to get employees to talk to each other and work together. Overall, Simpplr is a good choice for companies that want to improve how their employees communicate and work together. Simpplr’s AI-powered platform provides personalized employee experiences and smart search capabilities.

Key Features

  • AI assistant and writing tool with smart content recommendations.
  • Personalization for employees based on role/location
  • Embedded video messaging for leadership updates
  • Smart notifications and announcements

Pricing

Simpplr Price offers are tailored quotes, depending on your business needs.

6. Staffbase

Staffbase is an easy-to-use platform for internal communication between employees. It makes the whole process of creating internal communications campaigns easier for teams. It gives you tools to help you plan and keep track of your communications. You can plan, send, and track your content all from the same place. Then, share to employees through different channels, such as a mobile app, an intranet on a desktop, email, Microsoft 365, and even signs. It also has chat and supports multiple languages. Staffbase has enhanced its content targeting and automation, introducing Staffbase Companion, an AI integration designed to assist in content creation and optimization.

Key Features

  • AI-powered content creation and optimization
  • Targeted communication across multiple channels
  • AI-powered newsletter generation
  • Built-in surveys and pulse-checks

Pricing

Staffbase Pricing Not listed on the website, ask for a quote.

7. Workplace by Meta

Meta announced Workplace will be discontinued by June 2026. Organizations are encouraged to transition to alternative platforms.

8. Haiilo

Haiilo offers a versatile intranet solution with both desktop and employee app. With its brand advocacy tool, designated individuals can share branded employee content on chosen social platforms. The platform includes news and announcements, social collaboration, chat functionality, and engagement measurement. It's simple to share content with colleagues with Haiilo's feature set, which lets teams easily share information and collaborate using wiki-style team knowledge hubs, streamlining workflow. Haiilo is a social intranet and employee app for internal communication and brand advocacy. Employees can share branded content, collaborate, and track engagement.

Key Features

  • Engagement tracking with surveys
  • User-friendly interface
  • Share employer-branded content on LinkedIn
  • More integrations –works with  Microsoft 365, Google Workspace, and HR tools.

Pricing

Haiilo Quote upon request

9. Blink

Blink's platform improves company collaboration and communication. Its easy-to-use interface and well-crafted features make it ideal for coordinating teams, especially frontline ones. Blink offers chat, news feeds, file sharing, and recognition. So employees can successfully interact, exchange knowledge, and engage in conversations.

Blink helps teams collaborate, get feedback, and work faster. It saves time by letting you create or use prebuilt forms to collect data and send it to the right people. Blink helps companies create more open, collaborative, and friendly workplaces. Blink continues to be a strong choice for frontline workers, enhancing its mobile experience and real-time collaboration tools. The platform is also exploring AI-powered intranet features for better employee engagement.

Key Features

  • Instant messaging with read receipts
  • Mobile-first intranet experience
  • Digital forms for easy data collection
  • Post stories using photos and videos that disappear after 72 hours.

Pricing

Blink Business Plan - $42 per user/billed annually. Enterprise Plan - Pricing available upon request

10. Confluence

Confluence is a collaborative control room for organizations. The platform gives everyone a chance to come together to share knowledge and work collaboratively. Departments, teams, projects, and work communities can all have their own spaces. In Confluence, spaces are destinations, where team members can add pages, work collaboratively to document and complete information, and share it. You can create pages from scratch or use a template as your starting point. Confluence makes creating documents, entering data, adding comments, and sharing files simple. With home and personalized feed features, your entire workplace can stay organized and up-to-date by quickly accessing recent spaces, continuous work, and drafts. Plus, teams can add apps from the Atlassian Marketplace, such as workflow, surveys, and whiteboards, to tailor their experience to their own job demands. Confluence has improved its collaborative workspace by adding more templates, better integrations, and AI driven document management.

Key Features

  • AI-powered writing assistance
  • Enhanced integrations with Atlassian Suite
  • Dynamic page editing and collaboration
  • Secure content storage with compliance support

Pricing

Confluence Standard Plan - $5.16 per user/month (up to 100 users). Enterprise Plans - Pricing varies

11. Sociabble

Sociabble is a communication and engagement platform designed with a mobile-first experience; you can also view content on desktop, intranet, and social networks such as LinkedIn. You can communicate essential information to teams, like corporate updates. Staff can join in the fun by sharing inspiring content in themed channels. Recognizing staff achievements is made easy with points and badges, and colleagues can celebrate each other's work by awarding badges to their teammates. Additionally, Sociabble provides an employee advocacy platform to help build employer branding and personal branding, allowing employees to push content to social media sites to help them attract and retain talent. The platform's analytics give insights into how effectively your company communicates. Sociabble has expanded its features to include gamification, personalization, and deeper employee advocacy insights. The new Ask AI feature optimizes user posts with AI generated summaries and translations.

Key Features

  • AI-powered content generation
  • Points-based recognition system
  • Gamification for employee engagement
  • Multi-channel content sharing

Pricing

Sociabble Pricing details are given on inquiry.

12. Unily

Unily’s platform for employee experiences helps people at work communicate, work together, and progress. Unily provides an employee app and desktop intranet experience. You can connect with your teams using features like internal communications, document storage, and social interactions such as conversations, likes, and @mentions. Modify your intranet by giving each team, location, or front-line staff a homepage that is just for them. Employees can customize their news feeds by opting in to receive updates that are most relevant to their roles and interests. Engage more people by sending regular email newsletters straight from the platform. Unily's intranet includes built-in recognition features such as ‘"leaderboards" and "kudos”, giving you an effective way to celebrate top performers and lift your employee morale. Unily remains a strong digital workplace tool with AI driven personalization, deeper integrations, and enhanced collaboration features.

Key Features

  • AI-driven content creation, translations, and insights
  • Personalized content feeds
  • Gamified recognition and leaderboards
  • Embedded video and interactive newsletters

Pricing

Unily Pricing Not listed.

13. Connecteam

Connecteam is an all-in-one employee management and workforce app for businesses. It arms employees with essential tools to work and communicate efficiently in one place. Through the communications hub, employees can chat with colleagues, share news, conduct surveys, and provide feedback. The operations hub simplifies coordination by enabling shift scheduling, time tracking, task management, and form submission. Managers can receive automated detailed reports to enhance workflow. The HR hub engages employees with features like recognition, training, quizzes, and the ability to request time off. Connecteam gives you a centralized location for uploading, storing, and managing employee files, including certifications and employment verification forms. With Connecteam, businesses can keep everyone on the same page, empower their employees, and streamline operations. Connecteam has expanded its capabilities for managing frontline and deskless employees with better scheduling, communication, and workflow automation. It’s shift scheduling is automated.

Key Features

  • Automated shift scheduling based on availability and qualifications
  • Employee recognition and engagement tools
  • All-in-one workforce management dashboard
  • Mobile-first employee communication

Pricing

Connecteam Free Plan - Available for up to 10 users. Expert plan $99/mo for the first 30 users then $3 for each additional user. 

14. Jostle

Jostle’s platform is geared toward employee success, promoting a culture of connection and ensuring employees can locate the resources they need. Applications for both desktop and mobile devices are available. Jostle's targeted activity feed functions almost like a wall, plastered with news and updates. The shout-out feature lets people celebrate and bring attention to team members' accomplishments. The solution keeps everyone updated on the latest happenings across the business.

Jostle helps you find information with its centralized library and integrates with Google Workspace for easy management. Plan ahead and inform others about events with the event feature. Have conversations and get feedback through discussions. Jostle markets itself as a platform for employee success rather than an intranet solution. Still, it achieves the same goals in terms of employee engagement, team collaboration, and access to company resources. Jostle has improved its collaboration features by integrating insights, a smarter newsfeed, and better Google Workspace support. 

Key Features

  • Enhanced Google Workspace integration
  • Recognition and social engagement tools
  • Smart notifications for better visibility
  • AI locates licensed images that match your content or descriptions

Pricing

Jostle Gold Plan: $4.83 per user/permonth (1000). Platinum request a quote.

15. Firstup

Firstup is a workforce communications platform that allows you to communicate, engage, and recognize your employees. The creator studio is where you can create communications campaigns, engagement surveys, and polls. The platform uses machine learning, so you'll know the best time, format, and channel to send your message to get the best results.The platform uses machine learning to provide insights into the best time, format, and channel to share your communication so that it reaches the people who are most likely to engage with it. FirstUp delivers mobile and web applications. It integrates with Microsoft, so you can push content to Microsoft Teams channels to target particular audiences. Firstup mobile app offers, polls, surveys, access to news, links, and valuable company resources. It also gives you solid analytics to help you understand how effective your communication is. Firstup has expanded its predictive insights, improving internal communication reach and effectiveness.

Top Features:

  • Predictive insights for comms effectiveness
  • Omnichannel messaging across apps
  • Mobile and web-based workforce engagement

Pricing

Firstup Pricing Not Listed. Ask for a Quote

Choosing the Best Intranet for 2025 and What Matters Most

If your team has been stuck in SharePoint or outdated tools, you already know the problems that come with it. Poor communication, low engagement, and scattered information. A modern intranet should fix that—and do more. Whether you're in retail, healthcare, freight and logistics, manufacturing, or any fast-moving industry, the right intranet should keep teams connected, simplify work, and improve communication.

1. Can It Actually Improve Communication?

The problem with old intranets? No one checks them. A great intranet makes updates impossible to ignore and easy to act on.

  • Broadcast updates without overwhelming employees.
  • Give leadership a direct way to communicate across offices, warehouses, and frontline teams.
  • Enable real-time feedback so employees can share input instantly.
  • Provide chat and channels to keep teams aligned without email overload.

2. Does It Bring People Together and Make Work More Engaging?

A strong intranet should help employees feel connected, not just informed.

  • Built-in recognition tools for celebrating wins, milestones, and team achievements.
  • A social-style feed where employees can interact, not just read company updates.
  • Surveys and sentiment tracking to measure engagement and spot potential issues.
  • Personalized content so employees only see what’s relevant to them.

3. Does It Go Beyond Just Storing Documents?

If employees have to dig through endless folders, the intranet isn’t doing its job. A modern platform should:

  • Make information instantly searchable with AI-powered search.
  • Provide quick answers with AI chat assistants—so employees get help fast.
  • Automate workflows for approvals, compliance checklists, and leave requests.
  • Support performance management by storing reviews, tracking development plans, and setting clear goals.
  • Include task management so teams can assign work, track progress, and avoid bottlenecks.
    Check out CentricMinds partnership with New Dialogue AI.

4. Does It Work with the Tools You Already Use?

An intranet should fit into daily operations—not be another forgotten tool.

  • Seamlessly integrate with Microsoft 365, Google Workspace, and HR systems.
  • Single sign-on & security controls to protect sensitive data.
  • Offer a dedicated employee app so frontline teams in retail, healthcare, and logistics have easy mobile access wherever they work.

5. Is It AI-Ready for the Future?

AI is already reshaping how teams work. A future-proof intranet should:

  • Summarize key updates so employees don’t miss important news.
  • Automate repetitive tasks like reports, compliance documents, and quotes.
  • Analyze engagement trends so HR can see what’s working.

Here's the thing

A modern intranet isn’t just a place to store information—it should streamline communication, boost engagement, manage tasks, support performance tracking, and make everyday work easier. If your current system isn’t doing that, it’s time for something better.

See how CentricMinds can change the way your team works . Book a Demo today.

What Should You Expect from an Intranet?

Your intranet should be more than a document dump. It should be a real hub where your team connects, shares knowledge, and moves work forward—without wasted time or silos.

A modern intranet isn’t just a place to store files—it’s the central hub for your team, helping people work better, stay connected, and get things done faster. Here’s how the right intranet can make a real difference for your business.

1. How Can an Intranet Make Onboarding Easier?

  • Set up a step-by-step guide for new hires so they know what to do from day one.
  • Give them instant access to policies, training videos, and team introductions.
  • Keep track of their progress with automated checklists and reminders.

Looking for an intranet that simplifies onboarding? CentricMinds simplifies onboarding with structured flows and automated checklists, making it easy for new hires to get up to speed quickly.

2. How Does an Intranet Help with Employee Recognition?

  • Makes it easy for employees to give each other shoutouts and celebrate wins.
  • Automatically track contributions and highlight top performers.
  • Share work anniversaries, birthdays, and company-wide achievements in one place.

Recognition that actually makes an impact. CentricMinds helps teams celebrate wins, highlight achievements, and build a culture of appreciation.

3. How Can an Intranet Help You Listen to Employees?

  • Run quick pulse surveys to check in on employee sentiment.
  • Create anonymous feedback forms so employees can share their thoughts honestly.
  • Use analytics to spot trends and see where your team needs more support.

CentricMinds – with built-in pulse surveys, real-time sentiment tracking, and AI-powered insights helps leadership understand and act on employee needs.

4. How Can an Intranet Help You Understand Your Team Better?

  • See engagement trends and how teams are working together.
  • Get AI-driven insights into productivity and collaboration patterns.
  • Identify which teams need extra support or resources.

Want deeper visibility into how your teams work? CentricMinds provides AI-powered insights to track engagement, productivity, and collaboration trends.

5. Can an Intranet Help Manage Tasks and Workflows?

  • Keep everything in one place—assign tasks, set deadlines, and track progress.
  • Automate approval processes and reduce back-and-forth emails.
  • Use AI to suggest next steps and improve efficiency.

No one likes chasing approvals or getting lost in email chains. CentricMinds cuts through the noise by automating approvals, keeping tasks organized, and making sure work moves forward—without the back-and-forth.

6. Can an Intranet Replace Performance Management Tools?

  • Store and track employee performance reviews and goal-setting in one place.
  • Give managers access to real-time feedback and coaching recommendations.
  • Use AI to identify growth opportunities and development plans.

CentricMinds simplifies performance tracking and development plans, ensuring teams stay aligned with company goals and continuous improvement.

7. How Can an Intranet Help with Knowledge Sharing?

  • Create a searchable library of company policies, training materials, and SOPs.
  • Use AI-powered search to make it easy to find the right document.
  • Keep files organized and ensure employees always access the latest version.

Need a better way to organize company knowledge? CentricMinds makes information easy to find and keep up to date with AI-powered search and document control.

8. Can an Intranet Automate Everyday Forms and Requests?

  • Digitalize HR, IT, and finance forms to speed up requests.
  • Automate approvals and route them to the right people instantly.
  • Reduce admin time with pre-filled templates and auto-signatures.

Tired of manual processes? CentricMinds lets you digitize forms, automate approvals, and streamline routine workflows.

9. Can an Intranet Help Shape Company Culture?

  • Give employees a space to connect, share ideas, and contribute to company-wide conversations.
  • Keep leadership visible and engaged through video updates and open discussions.
  • Track engagement levels and find ways to boost morale.

Culture doesn’t build itself—CentricMinds creates spaces for connection, recognition, and real-time engagement to foster a strong workplace environment.

10. How Can an Intranet Support a Changing Workplace?

Work looks different today—it’s fast, flexible, and often remote. A strong intranet helps teams stay connected no matter where they work.

  • Keeps hybrid and remote teams in sync with mobile access and real-time updates.
  • Uses AI to surface relevant content so employees see what matters most.
  • Reduces miscommunication by centralizing updates, policies, and knowledge in one place.
  • Integrates with everyday tools like Microsoft 365, Google Workspace, and Slack—so work flows smoothly.

11. How Can an Intranet Improve Communication?

Communication is at the heart of every successful workplace, and an intranet ensures that messages reach the right people without delays.

  • Enables real-time updates, announcements, and leadership messages in one central space.
  • Facilitates instant feedback through chat, forums, and interactive surveys, keeping employees engaged and informed.
  • Reduces email overload by centralizing important discussions and making information easy to access and act upon.
  • Encourages open communication across departments, strengthening teamwork and collaboration.

Ready to Work Smarter?

CentricMinds makes it easy to connect, collaborate, and get things done. One place for communication, recognition, and everything your team needs to stay aligned and productive.

  • Recognize great work—Celebrate achievements and keep people motivated.
  • Access everything in one place—From company updates to workflows, no more scattered tools.
  • Keep teams connected—Real-time communication, so no one misses a beat.
  • Turn insights into action—AI-powered analytics help you improve engagement and performance.

🚀  Book a Demo Today and see CentricMinds in action.