Are you looking for the best intranet software to enhance collaboration, streamline workflows, and improve communication in 2025? Look no further! In this comprehensive guide, we’ll explore the top 15 intranet software platforms that can revolutionize the way your teams work and communicate.
More than an intranet—CentricMinds makes collaboration effortless, recognition meaningful, and work seamless.
Book a DemoAn intranet is more than just an internal website—it’s a Connected Work Platform that brings your organization together. It helps teams communicate, collaborate, and access essential tools from one central place. By tearing down silos and improving engagement, it bolters company culture and supports your in office and remote teams in ways that feel seamless.
✔ Chat and share updates that matter – Keep everyone in the loop without the noise.
✔ Store and access documents in one place – No more searching through endless folders.
✔ Create forms, automate workflows, and manage tasks – Streamline processes and keep work moving.
✔ Connect with the tools you already use – Maintain smooth workflows without extra steps.
✔ Make recognition part of the culture – Highlight great work as it happens.
✔ Track performance and support growth – Give people clear goals and insights to improve.
✔ Use AI to work smarter – Get quick answers, generate reports, and simplify daily tasks.
By choosing the right intranet, you improve employee satisfaction, reduce daily friction, and build a workplace culture where people feel connected and empowered.
When choosing an intranet, focus on these essential features to ensure it meets your team's needs:
A dynamic, flexible homepage that acts as the central hub for company news, updates, and key resources. With modular components, it adapts as your business evolves—keeping employees engaged with relevant feeds, chat, and essential tools.
Real-time messaging, group channels, and direct chats for quick and effective communication.
Assign tasks, set deadlines, track progress, and simplify workflows—all in one place.
Gather employee feedback, measure sentiment, and make informed decisions.
Tools to gauge morale, celebrate achievements, and strengthen company culture.
Set clear goals against team or company benchmarks, track progress, measure productivity, and gain insights to support growth.
Centralized file storage with version control and easy sharing—eliminating silos and confusion.
Automate approvals, digitize paperwork, and streamline everyday processes.
Includes end-to-end encryption, granular access controls, and compliance with regulations like GDPR and HIPAA.
Connect with tools like Google Workspace, Microsoft 365, Slack, and Salesforce for a seamless experience.
Track usage, measure engagement, and continuously optimize your intranet’s impact.
Most intranets just store files and announcements. That’s not culture. That’s not what makes people feel connected to their company.
If you want employees to actually feel part of something, they need to see it, hear it, and experience it every single day. That’s where CentricMinds comes in.
It’s the employee app in their hand. The desktop intranet where work and culture come together. A space where people get company updates, share wins, celebrate each other, and see that they work somewhere that actually cares.
With Culture Flow Tools, CentricMinds ensures that company values, conversations, and recognition move naturally through your workplace—so culture isn’t just something you talk about, it’s something people experience.
Because culture isn’t just what you write in a handbook—it’s what people experience every day. This is how you make it real.
CentricMinds offers a range of plans tailored to how your team works. Get access to:
Request a demo now and see how our intranet app can boost collaboration, productivity, and employee satisfaction.
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SharePoint offers organizations a feature set that allows for seamless integration with other Microsoft products. It enables businesses to build secure sites where internal teams can access, find, and store content. It allows you to create web pages, data lists, links, and store documents and images so that employees can access and share them. It provides basic workflows.
SharePoint Online Plan 2 full featured $10 per user per month
Slack makes team collaboration simple. It provides real-time messaging and huddles, which are video calls. It provides a canvas for documenting work, adding images, and sharing knowledge. Admins and users can create channels for various teams, projects, or events. It allows you to instantly share a file and chat with colleagues. It offers Slack Connect, which allows you to communicate with people outside of your organization in order to collaborate. It also integrates with other apps and sends out personalized notifications to keep everyone informed.
Slack Business + with all the features of pro and business + $12.50 per user per month
Workvivo is a great platform for connecting team members, increasing engagement, and creating a happy workplace culture. It's like having a social network made just for your own workplace, with a familiar user interface. Just like on popular social media sites, you can stay up-to-date and share news by using news feeds, comments, and hashtags. You can have conversations in real time, and recognize your peers for their hard work and successes. Workvivo lets you customize your experience to match your company's unique vibe and values. Workvivo leads as an employee experience platform, offering analytics, personalization, and mobile enhancements.
Workvivo Pricing not publicly available. Request a demo.
Simpplr is an Intranet solution that makes it easier for employees to talk to each other and work together. It has an easy-to-use interface, which makes it easy for employees to move around and find what they need. The platform's content management system makes it easy to create and manage content, and its search feature makes it easy to find relevant resources quickly. Simpplr also has social engagement features to get employees to talk to each other and work together. Overall, Simpplr is a good choice for companies that want to improve how their employees communicate and work together. Simpplr’s AI-powered platform provides personalized employee experiences and smart search capabilities.
Simpplr Price offers are tailored quotes, depending on your business needs.
Staffbase is an easy-to-use platform for internal communication between employees. It makes the whole process of creating internal communications campaigns easier for teams. It gives you tools to help you plan and keep track of your communications. You can plan, send, and track your content all from the same place. Then, share to employees through different channels, such as a mobile app, an intranet on a desktop, email, Microsoft 365, and even signs. It also has chat and supports multiple languages. Staffbase has enhanced its content targeting and automation, introducing Staffbase Companion, an AI integration designed to assist in content creation and optimization.
Staffbase Pricing Not listed on the website, ask for a quote.
Meta announced Workplace will be discontinued by June 2026. Organizations are encouraged to transition to alternative platforms.
Haiilo offers a versatile intranet solution with both desktop and employee app. With its brand advocacy tool, designated individuals can share branded employee content on chosen social platforms. The platform includes news and announcements, social collaboration, chat functionality, and engagement measurement. It's simple to share content with colleagues with Haiilo's feature set, which lets teams easily share information and collaborate using wiki-style team knowledge hubs, streamlining workflow. Haiilo is a social intranet and employee app for internal communication and brand advocacy. Employees can share branded content, collaborate, and track engagement.
Haiilo Quote upon request
Blink's platform improves company collaboration and communication. Its easy-to-use interface and well-crafted features make it ideal for coordinating teams, especially frontline ones. Blink offers chat, news feeds, file sharing, and recognition. So employees can successfully interact, exchange knowledge, and engage in conversations.
Blink helps teams collaborate, get feedback, and work faster. It saves time by letting you create or use prebuilt forms to collect data and send it to the right people. Blink helps companies create more open, collaborative, and friendly workplaces. Blink continues to be a strong choice for frontline workers, enhancing its mobile experience and real-time collaboration tools. The platform is also exploring AI-powered intranet features for better employee engagement.
Blink Business Plan - $42 per user/billed annually. Enterprise Plan - Pricing available upon request
Confluence is a collaborative control room for organizations. The platform gives everyone a chance to come together to share knowledge and work collaboratively. Departments, teams, projects, and work communities can all have their own spaces. In Confluence, spaces are destinations, where team members can add pages, work collaboratively to document and complete information, and share it. You can create pages from scratch or use a template as your starting point. Confluence makes creating documents, entering data, adding comments, and sharing files simple. With home and personalized feed features, your entire workplace can stay organized and up-to-date by quickly accessing recent spaces, continuous work, and drafts. Plus, teams can add apps from the Atlassian Marketplace, such as workflow, surveys, and whiteboards, to tailor their experience to their own job demands. Confluence has improved its collaborative workspace by adding more templates, better integrations, and AI driven document management.
Confluence Standard Plan - $5.16 per user/month (up to 100 users). Enterprise Plans - Pricing varies
Sociabble is a communication and engagement platform designed with a mobile-first experience; you can also view content on desktop, intranet, and social networks such as LinkedIn. You can communicate essential information to teams, like corporate updates. Staff can join in the fun by sharing inspiring content in themed channels. Recognizing staff achievements is made easy with points and badges, and colleagues can celebrate each other's work by awarding badges to their teammates. Additionally, Sociabble provides an employee advocacy platform to help build employer branding and personal branding, allowing employees to push content to social media sites to help them attract and retain talent. The platform's analytics give insights into how effectively your company communicates. Sociabble has expanded its features to include gamification, personalization, and deeper employee advocacy insights. The new Ask AI feature optimizes user posts with AI generated summaries and translations.
Sociabble Pricing details are given on inquiry.
Unily’s platform for employee experiences helps people at work communicate, work together, and progress. Unily provides an employee app and desktop intranet experience. You can connect with your teams using features like internal communications, document storage, and social interactions such as conversations, likes, and @mentions. Modify your intranet by giving each team, location, or front-line staff a homepage that is just for them. Employees can customize their news feeds by opting in to receive updates that are most relevant to their roles and interests. Engage more people by sending regular email newsletters straight from the platform. Unily's intranet includes built-in recognition features such as ‘"leaderboards" and "kudos”, giving you an effective way to celebrate top performers and lift your employee morale. Unily remains a strong digital workplace tool with AI driven personalization, deeper integrations, and enhanced collaboration features.
Unily Pricing Not listed.
Connecteam is an all-in-one employee management and workforce app for businesses. It arms employees with essential tools to work and communicate efficiently in one place. Through the communications hub, employees can chat with colleagues, share news, conduct surveys, and provide feedback. The operations hub simplifies coordination by enabling shift scheduling, time tracking, task management, and form submission. Managers can receive automated detailed reports to enhance workflow. The HR hub engages employees with features like recognition, training, quizzes, and the ability to request time off. Connecteam gives you a centralized location for uploading, storing, and managing employee files, including certifications and employment verification forms. With Connecteam, businesses can keep everyone on the same page, empower their employees, and streamline operations. Connecteam has expanded its capabilities for managing frontline and deskless employees with better scheduling, communication, and workflow automation. It’s shift scheduling is automated.
Connecteam Free Plan - Available for up to 10 users. Expert plan $99/mo for the first 30 users then $3 for each additional user.
Jostle’s platform is geared toward employee success, promoting a culture of connection and ensuring employees can locate the resources they need. Applications for both desktop and mobile devices are available. Jostle's targeted activity feed functions almost like a wall, plastered with news and updates. The shout-out feature lets people celebrate and bring attention to team members' accomplishments. The solution keeps everyone updated on the latest happenings across the business.
Jostle helps you find information with its centralized library and integrates with Google Workspace for easy management. Plan ahead and inform others about events with the event feature. Have conversations and get feedback through discussions. Jostle markets itself as a platform for employee success rather than an intranet solution. Still, it achieves the same goals in terms of employee engagement, team collaboration, and access to company resources. Jostle has improved its collaboration features by integrating insights, a smarter newsfeed, and better Google Workspace support.
Jostle Gold Plan: $4.83 per user/permonth (1000). Platinum request a quote.
Firstup is a workforce communications platform that allows you to communicate, engage, and recognize your employees. The creator studio is where you can create communications campaigns, engagement surveys, and polls. The platform uses machine learning, so you'll know the best time, format, and channel to send your message to get the best results.The platform uses machine learning to provide insights into the best time, format, and channel to share your communication so that it reaches the people who are most likely to engage with it. FirstUp delivers mobile and web applications. It integrates with Microsoft, so you can push content to Microsoft Teams channels to target particular audiences. Firstup mobile app offers, polls, surveys, access to news, links, and valuable company resources. It also gives you solid analytics to help you understand how effective your communication is. Firstup has expanded its predictive insights, improving internal communication reach and effectiveness.
Firstup Pricing Not Listed. Ask for a Quote
If your team has been stuck in SharePoint or outdated tools, you already know the problems that come with it. Poor communication, low engagement, and scattered information. A modern intranet should fix that—and do more. Whether you're in retail, healthcare, freight and logistics, manufacturing, or any fast-moving industry, the right intranet should keep teams connected, simplify work, and improve communication.
The problem with old intranets? No one checks them. A great intranet makes updates impossible to ignore and easy to act on.
A strong intranet should help employees feel connected, not just informed.
If employees have to dig through endless folders, the intranet isn’t doing its job. A modern platform should:
An intranet should fit into daily operations—not be another forgotten tool.
AI is already reshaping how teams work. A future-proof intranet should:
A modern intranet isn’t just a place to store information—it should streamline communication, boost engagement, manage tasks, support performance tracking, and make everyday work easier. If your current system isn’t doing that, it’s time for something better.
See how CentricMinds can change the way your team works . Book a Demo today.
Your intranet should be more than a document dump. It should be a real hub where your team connects, shares knowledge, and moves work forward—without wasted time or silos.
A modern intranet isn’t just a place to store files—it’s the central hub for your team, helping people work better, stay connected, and get things done faster. Here’s how the right intranet can make a real difference for your business.
Looking for an intranet that simplifies onboarding? CentricMinds simplifies onboarding with structured flows and automated checklists, making it easy for new hires to get up to speed quickly.
Recognition that actually makes an impact. CentricMinds helps teams celebrate wins, highlight achievements, and build a culture of appreciation.
CentricMinds – with built-in pulse surveys, real-time sentiment tracking, and AI-powered insights helps leadership understand and act on employee needs.
Want deeper visibility into how your teams work? CentricMinds provides AI-powered insights to track engagement, productivity, and collaboration trends.
No one likes chasing approvals or getting lost in email chains. CentricMinds cuts through the noise by automating approvals, keeping tasks organized, and making sure work moves forward—without the back-and-forth.
CentricMinds simplifies performance tracking and development plans, ensuring teams stay aligned with company goals and continuous improvement.
Need a better way to organize company knowledge? CentricMinds makes information easy to find and keep up to date with AI-powered search and document control.
Tired of manual processes? CentricMinds lets you digitize forms, automate approvals, and streamline routine workflows.
Culture doesn’t build itself—CentricMinds creates spaces for connection, recognition, and real-time engagement to foster a strong workplace environment.
Work looks different today—it’s fast, flexible, and often remote. A strong intranet helps teams stay connected no matter where they work.
Communication is at the heart of every successful workplace, and an intranet ensures that messages reach the right people without delays.
CentricMinds makes it easy to connect, collaborate, and get things done. One place for communication, recognition, and everything your team needs to stay aligned and productive.
🚀 Book a Demo Today and see CentricMinds in action.
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